Policies – Terms and Conditions

Ivywild Lodge and/or any of its booking and reservation affiliates (IWL) have accurately represented the property to be rented through pictures on our website or by pictures emailed with this confirmation. The Ivywild Lodge operates on short-term 30-day rental terms. Reservation windows are honored only when guests remain in full compliance with the agreed-upon terms and conditions. All guests are subject to these terms and conditions as well as any future updates/changes, and any violation is cause for termination of reservation and stay; guest(s) shall vacate the property on request/demand.
The Ivywild Lodge is a professionally operated short-term extended stay property / month-to-month occupancy C.R.S. § 38-12-1302. It is not licensed or designated as a specialized care facility, and therefore is not equipped to accommodate medical, rehabilitative, or special needs services beyond the scope of standard short term lodging.
The reservation system is online and our office is mobile (potential guests are welcomed to drive by and experience the surroundings yet do not disturb current guests. Please do not knock on doors as our office is mobile).
To secure your reservation and continue your stay, you must maintain a valid credit card without restrictions on file. You authorize Ivywild Lodge to hold your credit card information and debit your credit card for $200.00 as a deposit only at the time of booking. The deposit will not be applied as rent but will be held until your departure and refunded to you by terms and conditions. The deposit holds the reservation time period that’s on 30 day terms. One schedule delay adjustment allowed per reservation, additional changes voids current reservation and will require a new reservation and reservation number. You also acknowledge that additional charges are authorized for excessive cleaning, damages, missing items, late departures, unpaid rent, and/or for services not anticipated at the time of booking but delivered during your stay.
The Guest who initially made the reservation must have a valid Drivers License, be the sole point of contact to Ivywild Lodge or its affiliates for all billing issues, and be present on check-in day. Pets must also be present during check-in to validate reservation parameters. Because we must clean for the next guest’s arrival, check-out time is strictly 11 am on the day of departure, and a $50 fee will be charged for any unauthorized late departures. Check-in is 4 pm or later. (If potential guests arrive at Ivywild Lodge driving yet do not have a valid Drivers License, we cannot accept the reservation.)
Cancellation/early departure must be in writing by email to: [email protected]. Receipt of the cancellation/early departure will be acknowledged by return email. Cancellations forfeit the $200 security deposit. Reservations may only get one adjustment. Early departure notice must be made 30 days before the day you wish to depart.
If the number of guests staying at the rented apartment exceeds the maximum number of guests allowed (3), a per person fee of $40.00 per night for the number of guests above the original reservation will be charged to the credit card on file.
In the event there is a problem with the property or the amenities, you must contact the owner at (719) 4477678 to immediately report the situation and nature of the problem. If the problem is corrected within a reasonable period, i.e., 24 hours, the guest is responsible for payment of the rented property in its entirety.
Guest(s) may get package delivery and food delivery to The Ivywild Lodge communal address. For official mail: please have mail sent to a PO Box, virtual PO Box, or a place of work. The Ivywild Lodge is not responsible for lost or stolen mail. Guest(s) may not do a permanent change of address as The Ivywild Lodge is an extended stay 30 day terms accommodations.
Guest(s) assume all risk and expense for any loss, damage, and/or injury to self, members of the reservation party, and/or the property and its contents.
Guest(s) agrees to hold Ivywild Lodge and its affiliates harmless for all injuries incurred while the guest(s) is/are on-premises.
A maximum of 2 pets (sorry, no cats) are allowed but must be registered and vaccinated and part of the reservation and booking process. If the number of pets staying at the rented property exceeds the number of pets specified in the original reservation, a fee of $75 per additional pet will be charged to the credit card on file. The owner may be required to find alternate housing for additional pets. If barking or other disturbances becomes an issue, the Guest will be asked to remove their pet from the property within 24 hours. Pet owners are responsible for cleaning up after their pet(s) in and on the premises and adjacent properties. Bird litter must be cleaned regularly. A $200 pet smell cleaning and remediation fee will be charged to the credit card if the pet smell is persistent inside the property. The backyard is common area for all guests and their pets. All guests must pick up after their pets (rake / shovel / trash provided).
The apartment, including kitchen appliances, dishes, bathroom, and shower, must be clean before checkout and departure. Please do not use provided towels to clean. We will provide additional cleaning cloths if needed. A $50.00 cleaning fee will be charged to the credit card if excessive cleaning is required.
Ivywild Lodge will provide clean linen and towels/wash cloths upon guest arrival. Guests are responsible for cleaning towels and linen throughout their stay. Guests are not required to clean these items upon departure.
Guest(s) agrees to put all trash in the garbage dumpster at the far end of the parking lot regularly and before departure.
Guest(s) agrees not to smoke or vape inside the property. Smoking is only allowed outdoors in designated smoking areas. No smoking under patio spaces or immediately outside of guests door. A $200 smoke cleaning and remediation fee will be charged to the credit card if smoking occurs inside the property. An additional $200 deposit may be required if management determines any risk of a guest smoking inside the property. Please be aware of the potential for brush fires, extinguish all smoking materials properly, and place butts in butt cans provided outdoors. Please no large glassware bongs and open-flame torches in common areas. Federal Law Prohibits use of Marijuana. If you choose to self-medicate, it must be done discreetly and respectfully. Ivywild Lodge operates as a privately owned, veteran-operated extended stay property and is not licensed as a rehabilitative, therapeutic, or special-needs care facility.
For the safety, security, and integrity of the Ivywild Lodge community, surveillance cameras with video and limited audio recording are in use in shared communal areas, including the backyard, patio, laundry access points, and building entrances. These systems are used strictly for: Monitoring property conditions and ensuring guest safety, Protecting against vandalism, unauthorized use, and lease violations, Supporting resolution of property or behavioral concerns when needed. Guests should have no expectation of privacy in shared outdoor or communal spaces. Use of surveillance is compliant with Colorado privacy laws and is clearly posted on-site. Tampering with or obstructing any security equipment is grounds for immediate termination of stay.
WIFI Internet Access: Guests are individually assigned wifi access. For security and accountability purposes, guests are strictly prohibited from sharing Wi-Fi login information with any other individuals, including other residents or guests of the property. Unauthorized sharing or access may constitute a violation of the Computer Fraud and Abuse Act (18 U.S.C. § 1030) and will be grounds for disciplinary action, including potential termination of the rental agreement. By accessing the assigned Wi-Fi network, the guest acknowledges responsibility for any activity associated with their credentials.
Because we have several guests, we ask you to respect each other concerning the cleanliness of the common areas and noise level. If we receive complaints, you will be given a warning. Further complaints are subject to the termination of stay. We reserve the right to end a reservation if a guest becomes a disturbance/nuisance to others, including management. Please respect the house and its occupants.
We reserve the right to enter an apartment if we feel it is necessary for health, safety, maintenance or inspection purposes. For maintenance and inspections, guest(s) will be given 24-hour notice. Guest(s) must comply with maintenance request. Denying scheduled guest apartment entry will result in 48 hour to notice to vacate the Ivywild Lodge (guest(s) will be cited for trespassing).
Property-owned containers/dishes are not permitted off of the property.
Discharge of firearms is prohibited, and the guest(s) will be asked to leave the property immediately. Tampering, or relocation of shared network equipment results in guest Internet service disconnection and guest departure.
Articles accidentally left at the rented property will gladly be sent back to the guest(s) for the shipping cost. Personal items abandoned will be held for up to 90 days at a $50.00 per month storage fee; they will be disposed of after 90 days. IWL will not be responsible for personal property removed due to forced vacations; the guest(s) will be notified and given 24 hours to remove personal property and pets. Guests must respect quiet hours.
In the event of any legal action arising from a guest’s violation of the agreed Terms and Conditions, the guest agrees to assume full responsibility for all associated legal costs, including but not limited to court fees, attorney’s fees, and administrative expenses incurred by The Ivywild Lodge in the enforcement of its rights.
Unless otherwise requested (via email, verbal, or in Customer Comments upon registration), we will assume the registration credit card will be used for payment and will be charged at intervals as follows, cash and/or check to require the same intervals:
(1) month or longer- to get the tax-free benefit, full 30 day payment must be made on the day of arrival. Meaning that these are 30 day terms and the security deposit holds the reservation time frame. Ivywild Lodge is on a first come first serve basis and offers all the savings to the guests with Boutique style accommodations.
A receipt will be emailed at the end of your stay. Please let us know if you require a “by day” receipt for government travel or have special requirements. You can email us at [email protected]. Payments must be received one day before due date, at the latest on the 30th day by close of business. If rent is not received, guest will be asked to depart. If guests communicates late payment, late payment fee $50 per day. Please coordinate. Receipt of monthly payments constitutes acknowledgment and acceptance of the agreed Terms and Conditions. Each 30-day payment made by the guest confirms the continuation and renewal of the month-to-month agreement.
I am of sound mind and body, and have read, understand, and will abide by all terms and conditions herein, including any future changes or additions. If I or any party member violate any of these terms and conditions, changes, or additions, and I am asked/requested/demanded to vacate the property, I will do so within 24 hours, regardless of the length of stay, including 30 days or more. Ivywild Lodge is NOT my permanent residence, and I understand I am and will be a transitional guest for my entire stay. Anyone 18 and older shall acknowledge these terms and conditions by making a reservation and receiving a confirmation associated emails.
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